Terms & Conditions
About these Terms
These Terms of Service (together with the documents referred to herein) set out the terms on which you may make use of this Site, the Software and/or the Service made available at the Site, or otherwise provided to you, by CONFLITE.
References to “CONFLITE” or “we” or “us” or “our” in these Terms of Service, means Conflite, (Australian Registered Business name), address Level 27, Santos Place, 32 Turbot Street, Brisbane City, 4000.
These Terms of Service include and are made up of the following:
General Terms of Service
By using this Site, the Service, the Software and/or entering into a contract with us, you confirm that you accept these Terms of Service as they apply to you and that you agree to comply with them. If you do not agree to these Terms of Service, you must not use this Site, the Software or the Service.
Changes
We reserve the right to update and change the Terms of Service from time to time without notice. Continued use of the Service after any such changes will constitute your acceptance of them. Any new features that augment or enhance the current Service, including the release of new tools and resources, shall be subject to the Terms of Service.
Privacy, Data Protection and Cookies
Where you are a Conference Presenter, we are the Controller of Personal Data provided during the use of our products and services. For information in relation to our data protection and privacy practices and your rights as a data subject, please see Privacy Policy ( https://…. ). A Conference Organizer will have additional legal obligations as a Controller (or joint Controller) of the Personal Data it collects and processes in relation to its Conference Presenters. This is described further in these Terms of Service.
Questions
Any questions about the Terms of Service or requests under or in relation to, our Privacy Policy, should be directed to “CONFLITE” , address Level 27, Santos Place, 32 Turbot Street, Brisbane City, 4000.
1.GLOSSARY OF DEFINED TERMS
1.1 DEFINITIONS
In the Terms of Service, the following expressions have the following meanings unless the context otherwise requires.
“Acceptable Use Policy” means CONFLITE’s acceptable use policy for the Site and any Software or Service made available by CONFLITE on the Site and set out in section 2 of the Terms of Service.
“Account” means an account set up by a Conference Organizer with CONFLITE to access and upload presentation content.
“Applicable Law” means (i) any and all laws, statutes, regulations, by-laws, orders, ordinances and court decrees that apply to the performance, supply and use of the Service and (ii) the terms and conditions of any applicable approvals, consents, exemptions, filings, licenses, authorities, permits, registrations or waivers issued or granted by, or any binding requirement, instruction, direction or order of, any applicable government department, authority or agency having jurisdiction in respect of that matter.
“Business Day” means a day other than a Saturday, Sunday or public holiday in Australia, when banks in Australia are open for business.
“Business Hours” means 9:00am to 5:00pm inclusive (Australian Eastern Standard Time) on any Business Day.
“Charges” means the charges set out in the Order, or otherwise agreed in writing by CONFLITE and the Conference Organizer, which are payable by a Conference Organizer to subscribe to and use the Service pursuant to this Agreement.
“Commencement Date” has the meaning given to it under clause 3.1.2 of the General Terms of Service.
“Conference” means a conference, seminar or other event which is organized, owned and/or managed by a Conference Organizer using the Service.
“Conference Organizer” means a natural person, partnership or incorporated organization, entity or association which subscribes to the Service to create, own and/or manage a Conference.
“Conference Organizer Personal Data” where the Conference Organizer is a Controller of Personal Data, means the Personal Data provided or made available to CONFLTE, or collected or created for the Conference Organizer in relation to a Conference and/or the Service.
“Conference Presenter” means a person who uploads presentations, uploads abstracts, and/or participates in a Conference.
“Confidential Information” means, all information of a confidential nature relating to the relevant party to this Agreement, its servants, agents, or subcontractors which is provided to another party, its or its servants, agents, or sub-contractors, in whatever form, and includes information given orally and any document, electronic file or any other way of representing or recording information which contains, or is derived, or copied from such information, including but not limited to information relating to a Conference Presenter, but excludes information that:
-is or becomes public information other than as a direct or indirect result of any breach of this Agreement by the receiving party; or
-is identified in writing at the time of delivery as non-confidential by the disclosing party its servants, agents, or sub-contractors; or;
-is known by the receiving party before the date the information is disclosed by the disclosing party to the receiving party or any of the receiving party’s servants, agents, or sub-contractors or -is lawfully obtained by the receiving party after that date, from a source which is, as far as the receiving party is aware, unconnected with the disclosing party and which, in either case, as far as the receiving party is aware, has not been obtained in breach of, and is not otherwise subject to, any obligation of confidentiality.
“Content” means any information, files, data, reports, materials, articles, presentations, images, media, videos and other recordings, comments, code or other content of any kind.
“Content Standards” means the standards that must be complied with when a User, a Conference Organizer and/or a Conference Presenter uploads to or makes available on the Site and/or the Service any Content, as further described in the Acceptable Use Policy.
“Contract” means the contract between CONFLITE and a Conference Organizer and/or a Conference Presenter in relation to the supply and use of the Service in accordance with these Terms of Service.
“Contribution” means any contribution made or Content uploaded to and made available on the Site and/or the Service by a User, a Conference Organizer and/or a Conference Presenter.
“Controller” with regard to Personal Data, has the meaning given to it under Australian law.
“Data Protection Legislation” means all Applicable Law in Australia, and any binding codes of practice or regulations or other legislation relating to the Processing of Personal Data.
“Data Subject” with regard to Personal Data, has the meaning given to it under the Australian law, and for these purposes may include an individual Conference Presenter or User.
“We” or “us” or “our” in these Terms of Service means CONFLITE.
“CONFLITE IP” means all IP owned and/or controlled by CONFLITE in and to the Site, the Software and the Service.
“General Terms of Services” means the general term of service set out in section 3 of these Terms of Service.
“Intellectual Property Rights” or “IPR” means patents, utility models, rights to inventions, copyright and related rights, moral rights, trade marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.
“Interactive Services” means interactive services provided by CONFLITE on the Site or as part of the Service, including, without limitation, providing feedback to Conference Presenters in relation to submissions uploaded to the Conference, messaging Conference Presenters, following or adding Conference Presenters to their respective contacts lists, any Content and/or the Service.
“Order” means your remittance of CONFLITE’s paid products.
“Personal Data” has the meaning given to it in Australia.
“Personal Data Transfers” means the transmission of data through a network, or any communication, copying or transmission of Personal Data from one medium to another, irrespective of the type of support, since these Personal Data are intended to be processed and/or stored in the Third Country.
“Processing” with regard to Personal Data, has the meaning given to it in Australia and the expression “process” shall be construed accordingly.
“Processor” with regard to Personal Data, has the meaning given to it in Australia.
“Security Breach” means an incident which resulted in (or which if successful would have resulted in) the accidental or unlawful destruction, loss, alteration or unauthorized disclosure of, or access to, Conference Organizer Data while in the custody or control of CONFLITE or a Sub-Processor.
“Service” means the service to be provided by CONFLITE to a Conference Organizer or a Conference Presenter pursuant to the Terms of Service.
“Site” means www.conflite.com or any other website operated by CONFLITE in relation to the Service.
“Software” means the application, code and/or other software which is owned and/or controlled by CONFLITE and made available for use with or as part of the Service.
“Sub-Processor” means another Processor engaged by CONFLITE to carry out Processing activities in respect of the Conference Organizer Personal Data on behalf of and authorized by the Conference Organizer in accordance with clause 3.10 of the General Terms of Service.
“Terms of Service” or “Agreement” means these Terms of Service, and any valid amendment to them.
“Third Country” means all states which have not been recognized as providing an adequate level of protection for Personal Data.
“User” means a user of the Site, the Software and/or the Service other than a Conference Organizer or a Conference Presenter.
“You” or “Your” under these Terms of Service means the Conference Organizer, Conference Presenter or User, as the context requires.
1.2 INTERPRETATION
1.2.1 Clause, schedule and paragraph headings shall not affect the interpretation of this Agreement.
1.2.2 A person includes an individual, corporate or unincorporated body (whether or not having separate legal personality) and that person’s legal and personal representatives, successors or permitted assigns.
1.2.3 A reference to a company shall include any company, corporation or other body corporate, wherever and however incorporated or established.
1.2.4 Unless the context otherwise requires, words in the singular shall include the plural and in the plural shall include the singular.
1.2.5 A reference to a statute or statutory provision is a reference to it as it is in force as at the date of this Agreement.
1.2.6 A reference to a statute or statutory provision shall include all subordinate legislation made as at the date of this Agreement under that statute or statutory provision.
1.2.7 A reference to writing or written includes email but not faxes.
1.2.8 References to clauses and schedules are to the clauses and schedules of this Agreement.
2.ACCEPTABLE USE POLICY
PLEASE READ THE TERMS OF THIS POLICY CAREFULLY BEFORE USING THE SITE, THE SOFTWARE AND/OR THE SERVICE
This Acceptable Use Policy sets out the Content Standards that apply when you upload Content to the Site, make contact with others on the Site, link to the Site, or interact with the Site in any other way. This Acceptable Use Policy applies to Users, Conference Organizers and Conference Presenters and their use of the Site and any Software or Service via the Site.
The capitalized terms used in this Acceptable Use Policy have the meanings given to them in the Glossary of Defined Terms.
2.1 ACCEPTANCE OF THESE TERMS
By using the Site, the Software and/or the Service, you confirm that you accept the terms of this Acceptable Use Policy and that you agree to comply with them. If you do not agree to these terms, you must not use the Site, the Software and/or the Service. We recommend that you print a copy of these terms for future reference.
2.2 OTHER TERMS THAT MAY APPLY TO YOU
Our Terms of Service also apply to your use of the Site, the Software and/or the Service. This Acceptable Use Policy forms part of, and should be read together with, our Terms of Service.
2.3 CHANGES TO THE TERMS OF THIS POLICY
We amend these terms from time to time. Every time you wish to use the Site, please check these terms to ensure you understand the terms that apply at that time.
2.4 PROHIBITED USES
2.4.1 You may use the Site, the Software and the Service only for lawful purposes. You may not use the Site, the Software and/or the Service:
-in any way that breaches any Applicable Law, including any Data Protection Legislation;
-in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;
-for the purpose of harming or attempting to harm children or vulnerable adults in any way;
-to send, knowingly receive, upload, download, use or re-use any material which does not comply with our content standards below;
-to transmit, or procure the sending of, any unsolicited or unauthorized advertising or promotional material or any other form of similar solicitation (spam); and/or
-to knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect (i) the operation of any computer software or hardware and/or (ii) the security of any Personal Data.
2.4.2 You also agree:
Not to take any action that imposes or may impose (as determined by us in our sole discretion) an unreasonable or disproportionately large load on our (or our third party providers’) infrastructure;
Not to bypass any measures we may use to prevent or restrict access to our Site, the Service and/or the Software (or other accounts, computer systems, or networks connected to our Site, the Service and/or the Software);
Not to copy, license, distribute, sell or otherwise market the Software or the HTML / CSS / JS or visual design elements of our Site, the Service and/or the Software, or any part thereof, or authorize any third party to do any of the foregoing;
Not to decipher, decompile, disassemble, reverse engineer, or otherwise attempt to derive any source code or underlying ideas, or algorithms of any part of our Site, the Service and/or the Software, except to the limited extent Applicable Law specifically prohibit such restriction;
Not to act in a manner that negatively affects other users’ ability to use our Site, the Service and/or the Software;
Not to remove any patent numbers, copyright notices or other notices from our Site, the Service and/or the Software;
-Not to infringe or attempt to infringe our copyright, trade mark or other Intellectual Property Rights (including our Intellectual Property Rights in and to the Software) or the copyright, trade mark or other Intellectual Property Rights of any third party (including the Intellectual Property rights of any other User, Conference Presenter or Conference Organizer).
-Not to reproduce, duplicate, copy or re-sell any part of the Site, the Software and/or the Service in contravention of the provisions of this Acceptable Use Policy or any other part of the Terms of Service;
-Not to access without authority, interfere with, damage or disrupt:
–any part of the Site, the Software and/or the Service;
–any equipment or network on which the Site, the Software and/or the Service is or are stored;
–any Software used in the provision of the Site and/or the Service; or
–any equipment or network or software owned or used by any third party.
2.5 INTERACTIVE SERVICES
2.5.1 We may from time to time provide Interactive Services.
2.5.2 Where we do provide Interactive Services, we will provide clear information to you about the kind of service offered, if it is moderated and what form of moderation is used (including whether it is human or technical).
2.5.3 We will do our best to assess any possible risks for users (and in particular, for children or vulnerable adults) from third parties when they use any Interactive Services provided on the Site, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks. However, we are under no obligation to oversee, monitor or moderate any Interactive Services we provide on our Site, and we expressly exclude our liability for any loss or damage arising from the use of any Interactive Services by a User, Conference Organizer or Conference Presenter in contravention of our Content standards, whether the Interactive Services are moderated or not.
2.5.4 Where we do moderate an Interactive service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.
2.6 CONTENT STANDARDS
2.6.1 Whenever you make use of a feature that allows you to upload Content to our Site or make another Contribution or make contact with other Users, Conference Organizers or Conference Presenters, you must comply with the Content Standards notified to you prior to uploading and as set out in this Acceptable Use Policy. These Content Standards apply to any Contribution a User, a Conference Organizer and/or a Conference Presenter makes to the Site and/or the Service and to any Interactive Services associated with it.
2.6.2 The Content Standards must be complied with in spirit as well as to the letter. The Content Standards apply to each part of any Contribution as well as to its whole.
2.6.3 CONFLITE will determine, in its discretion, whether a Contribution breaches the Content Standards.
2.6.4 A Contribution must:
Be accurate (where it states facts).
Be genuinely held (where it states opinions).
Comply with Applicable Law in Australia and in any country from which it is posted.
2.6.5 A Contribution must not:
Be defamatory of any person.
Be obscene, offensive, hateful or inflammatory.
Promote sexually explicit material.
Promote violence.
Promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age.
Infringe any copyright, database right or trade mark of or other Intellectual Property Rights of any other person.
Be likely to deceive any person.
Breach any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
Promote any illegal activity.
Be in contempt of court.
Be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety.
Be likely to harass, upset, embarrass, alarm or annoy any other person.
Impersonate any person, or misrepresent your identity or affiliation with any person.
Show or include flashing, shaking creatives and/or misleading banners, including but not limited to imitating activities from known brands, featuring pay per click or pay per search programs, chat/instant messaging, video chat and live streaming unrelated to the objectives of the Conference, and/or malicious or suspicious activity or any Content which may determine, in our sole discretion, to be inappropriate.
Give the impression that the Contribution emanates from CONFLITE, if this is not the case.
Advocate, promote, incite any party to commit, or assist any unlawful or criminal act such as (by way of example only) copyright infringement or computer misuse.
Contain a statement which you know or believe, or have reasonable grounds for believing, that members of the public to whom the statement is, or is to be, published are likely to understand as a direct or indirect encouragement or other inducement to the commission, preparation or instigation of acts of terrorism.
Contain any advertising or promote any services or web links to other sites.
2.6.6 You warrant that your Contribution will comply with these Content Standards and you will be liable to us and indemnify us for any breach of that warranty.
2.6.7 Unless otherwise specified by Conference Presenters, any Content uploaded or other Contribution made to our Site that is presented at the Conference will be considered non-confidential and non-proprietary and may be shared with Users, Conference Organizers or Conference Presenters (or prospective Conference Presenters). Your Conference Organizer will have access to all Content you upload and Contributions you make in relation to that Conference and may reproduce, publish or disseminate your Content or Contributions in relation to that Conference at any time and in any format and we have no control over such activities. If you have concern or complaint about a Conference Organizer’s use of your Content or Contribution to that Conference, please contact the Conference Organizer immediately. You understand and agree that by uploading any Content or other Contribution to our Site that you may be required to assign copyright to the Conference Organizer or its publisher.
2.6.8 We shall have the right to disclose your identity to any third party who is claiming that any Content or other Contribution posted or uploaded by you to our Site constitutes a violation of their Intellectual Property Rights.
2.6.9 We will not be responsible, or liable to any third party, for the content or accuracy of any Content or other Contribution posted by you or any other user of our Site.
2.6.10 The views expressed by any Conference Organizer, Conference Presenter or User on our Site do not represent our views or values.
2.7 YOUR CONTENT
2.7.1 Your Content is your responsibility. Any reliance you place on such information is strictly at your own risk. You shall be solely responsible for your own submissions and the consequences of submitting them. We have no responsibility or liability for your Content or other Contributions, or for any loss or damage your Content or other Contributions may cause to you or others, or for any use of your Content or other Contributors by any third party (including by any Conference Organizer).
2.7.2 We claim no Intellectual Property Rights over the new material you independently create and provide to our Site or when using the Service and/or the Software. Your uploaded materials remain yours.
2.7.3 You will use the Software, the Service and our Site and exercise your rights under these terms and conditions of service, in accordance with all Applicable Law, including, without limitation, all applicable copyright laws and Data Protection Legislation).
2.7.4 CONFLITE does not pre-screen your Content or Contributions, but we reserve the right in our sole and absolute discretion to screen and/or remove or edit without notice any Content or other Contribution, account keyword or description posted or stored on our Site that is objectionable to us for any reason (or to appoint a third party to do any of the foregoing), and we may do this at any time. You are solely responsible for maintaining copies of and replacing any Content or other Contribution you post or store on our Site.
2.7.5 If you delete your Content or other Contribution from our Site we will take reasonable steps to remove it from our Site. However you acknowledge and accept that caches or other form referencing may be publicly available for a period following the deletion.
2.8 BREACH OF THIS POLICY
2.8.1 When we consider that a breach of this Acceptable Use Policy has occurred, we may take such action as we deem appropriate.
2.8.2 Failure to comply with this Acceptable Use Policy constitutes a material breach of the Terms of Service upon which you are permitted to use our Site and any Software or Service made available on or via the Site, and may result in our taking all or any of the following actions:
Immediate, temporary or permanent withdrawal of your right to use our Site, the Software and/or the Service.
Immediate, temporary or permanent removal of any Contribution uploaded by you to our Site and/or the Service.
Issue of a warning to you.
Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
Further legal action against you.
Disclosure of such information to law enforcement authorities as we reasonably feel is necessary or as required by law.
2.8.3 We exclude our liability for all action we may take in response to breaches of this Acceptable Use Policy. The actions we may take are not limited to those described above, and we may take any other action we reasonably deem appropriate.
3.GENERAL TERMS OF SERVICE
3.1 BASIS OF CONTRACT
3.1.1 The Order constitutes an offer by the Conference Organizer to purchase the Service in accordance with these Terms of Service.
3.1.2 The Order shall only be deemed to be accepted when the Conference Organizer completes payment of the Order at which point and on which date the Contract shall come into existence (“Commencement Date”).
3.1.3 Any samples, drawings, descriptive matter or advertising issued by CONFLITE, and any descriptions or illustrations contained in the CONFLITE’s catalogues, brochures or websites, are issued or published for the sole purpose of giving an approximate idea of the Service described in them. They shall not form part of the Contract or have any contractual force.
3.1.4 These General Terms of Service form part of and should be read together with our Terms of Service, including the Acceptable Use Policy. The Terms of Service apply to the Contract to the exclusion of any other terms that the Conference Organizer, or any Conference Presenter or User, seeks to impose or incorporate under any purchase order, proposal, quote, communications, other standard terms and conditions or otherwise, or which are implied by trade, custom, practice or course of dealing.
3.2 SUPPLY OF SERVICE
3.2.1 CONFLITE shall provide the Service for the License Term to the Conference Organizer and make the Service accessible to its Conference Presenters on and subject to the terms of this Agreement.
3.2.2 CONFLITE shall use commercially reasonable endeavors to make the Service (excluding CONFLITE Terms Of Service) available 24 hours a day, seven days a week, except for maintenance which may cause the Conference Organizers and Conference Presenters to experience a short period of downtime. If major maintenance (which would require downtime of in excess of one minute) is required, CONFLITE will advertise same to Conference Organizers and Conference Presenters in advance and carry out such major maintenance during low peak times.
3.2.3 CONFLITE will, as part of the Service, provide the Conference Organizer with CONFLITE’s standard customer support services during CONFLITE’s normal business hours in accordance with the its support services policy in effect at the time that the Service is provided. CONFLITE may amend its support services policy in its sole and absolute discretion from time to time. The Conference Organizer may purchase enhanced support services separately at CONFLITE’s then current rates.
3.2.4 All Conference Presenter queries should be directed to the Conference Organizer.
3.2.5 CONFLITE will not be liable for any failure to supply the Service in circumstances where the failure to supply the said Service arises as a result of external factors not within its control.
3.3 CONFERENCE ORGANIZER OBLIGATIONS
3.3.1 The Conference Organizer shall:
Provide CONFLITE with all necessary co-operation in relation to this Agreement and all necessary access to such information as may be required by CONFLITE in order to provide the Service;
without affecting its other obligations under this Agreement, comply with all Applicable Law, including but not limited to applicable Data Protection Legislation, with respect to its activities under this Agreement;
carry out all other Conference Organizer responsibilities set out in this Agreement in a timely and efficient manner. In the event of any delays in the Conference Organizer’s provision of such assistance as agreed by the parties, CONFLITE may adjust any agreed timetable or delivery schedule for the Service (or any part of it) as reasonably necessary;
ensure that its Conference Presenters use the Service and in accordance with the terms and conditions of this Agreement and shall be responsible for any of Conference Presenter’s breach of this Agreement;
obtain and shall maintain all necessary licenses, consents, and permissions necessary for CONFLITE, its contractors and agents to perform their obligations under this Agreement, including without limitation the Service;
ensure that its network and systems comply with the relevant specifications provided by CONFLITE from time to time; and be, to the extent permitted by Applicable Law and except as otherwise expressly provided in this Agreement, solely responsible for procuring, maintaining and securing its network connections and telecommunications links from its systems to CONFLITE’s data centers, and all problems, conditions, delays, delivery failures and all other loss or damage arising from or relating to the Conference Organizer’s network connections or telecommunications links or caused by the Internet.
3.4 CHARGES, PAYMENTS BY CUSTOMERS AND REFUNDS
3.4.1 All amounts and charges stated or referred to in this Agreement:
3.4.1.1 shall be payable in the currency option set by the purchaser within Conflite
3.4.1.2.subject to 3.4.2. below, are non-refundable;
3.4.2 Conflite may, at its sole discretion, and only upon a request received in writing from the purchaser, consider passing a refund for a purchase:
3.4.2.1 if the conference is cancelled and does not go ahead at any other time. Documentary proof of cancellation will need to be submitted.
3.4.2.2. subject to withholding an administration fee not less than AUD $80.
3.4.3 Any refund processed shall only be made;
3.4.3.1.via same way payment gateway that was used for the original purchase;
3.4.3.2 as a credit to the card number used for that purchase;
3.4.3.3. and shall only be in the currency used for the original purchase.
3.4.4 All prices quotes and all monies paid to Conflite are inclusive of General Sales Tax, which shall be indicated on CONFLITE’s invoice(s) at the appropriate rate, unless a valid tax exemption applies.
3.5 Conference Presenter USE
3.5.1 As a Conference Presenter, you will be responsible for:
Safeguarding your Presenter Portal link, and you must treat this information as confidential. You must not disclose it to any third party. We will not be liable for any loss or damage from your failure to comply with this security obligation;
You must notify us immediately of any breach of security or unauthorized use of your Presenter Portal, and you agree to cooperate with us in causing any unauthorized use to cease immediately.
3.5.2 We have the right to disable any user link, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these Terms of Service.
3.5.3 If you know or suspect that anyone other than youself knows your Presenter Portal Link, you must promptly notify us at [email protected].
3.5.4 Subject to the Terms of this Agreement and in consideration of its compliance with the terms of this Agreement, including full compliance with the terms of the Acceptable Use Policy, CONFLITE shall permit the Conference Presenter and/or grant the Conference Organizer the right to permit its Conference Presenters to access the Service for its or their personal use on a non-exclusive, royalty-free, non-transferrable, time limited basis for the duration of its or their Account.
3.5.5 Your Presenter portal remains valid unless it is cancelled or terminated.
3.6 PROCESSING OF Conference Presenter PERSONAL DATA
3.6.1 When a Conference Presenter is added into a Conference Organizer’s Database:
the Conference Presenter enters into a contract with us; and
we are the Controller of the Conference Presenter’s Personal Data for such purposes. For the purposes of clarity, the expression “you” or “your” in this context means the Conference Presenter.
3.6.2 In order for us to perform that contract and make the Service available to you, as a Conference Presenter, we will be required to collect, process and store certain Personal Data about you. This processing is necessary for the performance of our contract with you or in order to take steps at your request prior to entering into the contract.
3.6.3 For more information about CONFLITE’s data protection and privacy practices and policies, your rights as a Data Subject and for further details in relation to our authorized third party vendors, please see our Privacy Policy. Any questions or requests concerning the Personal Data CONFLITE Processes about you and your rights as a Data Subject, should be directed to [email protected].
3.7 CANCELLATION AND TERMINATION OF Conference Presenter Portals
3.7.1 CONFLITE may terminate your Presenter Portal at any time without notice should you violate this Agreement or otherwise fail to comply with your obligations hereunder as a Conference Presenter.
3.7.2 Upon removal of your details from any database belonging to a Conference Organizer, your access to your Presenter Portal will cease and all of your Content will be deleted from Conflite.
3.7.3 Information in relation to a particular Conference, e.g. published timetables or agendas, abstracts and other published Conference related information or content, may continue to be published or publicly accessible.
3.8 PROPRIETARY RIGHTS AND GRANT OF LICENCES
3.8.1 CONFLITE IPR. All Intellectual Property Rights in and to the Site, the Software and the Service are owned by CONFLITE and its licensors.
3.8.2 Conference Organizers. Subject to the terms of this Agreement and in consideration of its payment of the Charges, CONFLITE hereby grants to the Conference Organizer for the License Term a non-exclusive, worldwide, royalty-free, non-transferable, revocable license under the CONFLITE IPR solely for the purposes of using the Site, the Software and/or the Service for its own Conference management purposes, with a right to grant sub-licenses with CONFLITE’s prior written consent and with the right to permit its Conference Presenters to use the Service solely for the purposes of uploading presentations and/or participating in the Conference.
3.8.3 Conference Presenters. Subject to the Terms of this Agreement and in consideration of the performance of its obligations under this Agreement (including full compliance with the terms of the Acceptable Use Policy), CONFLITE hereby grants to the Conference Presenter for duration of its Account a non-exclusive, worldwide, royalty-free, non-transferable, non-sublicensable, revocable, time-limited, personal license under the CONFLITE IPR solely for the purposes of using the Site, the Software and/or the Service to register for, attend and/or participate in a Conference.
3.8.4 Users. Subject to the Terms of this Agreement and in consideration of the performance of its obligations under this Agreement (including full compliance with the terms of the Acceptable Use Policy), CONFLITE hereby grants to the User a non-exclusive, worldwide, royalty-free, non-transferable, non-sublicensable, revocable, time-limited personal licence under the CONFLITE IPR solely for the purposes of viewing and browsing the Site for its own informational purposes.
3.8.5 No Implied License. Except as expressly stated herein, this Agreement does not grant you any rights to, under or in, any patents, copyright, database right, trade secrets, trade names, trade marks (whether registered or unregistered), or any other rights or licenses in respect of the Software and/or Service
3.8.6 CONTENT
3.8.6.1 By subscribing to the Service and/or publishing Content on our Site (including, by way of example, Conference details and in the case of a Conference Presenter (or prospective Conference Presenter) your presentations, Intellectual Property or any information submitted by you to our Site or any user profile created and updated by you on our Site), you:
understand you are responsible for your Content, its accuracy and reliability;
understand that the Content you publish on or upload to the Site will be published on the Site and will be available to or accessible by other Conference Presenters, Conference Organizers and Users to view, download and/or print;
hereby grant to CONFLITE a non-exclusive, royalty-free license to use, publish, store process your Content on the Site and to make it available or accessible to Conference Organizers, Conference Presenters and Users to view, download or print in relation to a Conference and/or the Service;
that you have the necessary consents, licenses and/or permissions to upload such information; and
warrant and represent to CONFLITE that the Content is your work and/or that you have all necessary permissions and authority to publish and make available the Content and that to the best of your knowledge your Content does not infringe upon the Intellectual Property Rights of any third party.
3.8.6.2 If you are found to be engaging in or have engaged in copyright infringement we reserve the right, without prejudice to or limiting any other remedies that may be available to us, to suspend or deactivate your access indefinitely and to ban you from using our Site. The copyright owner may also sue you directly for infringement of copyright in submissions made by you to our Site.
3.8.7 Third Party Material. To the extent the Service includes or refers to any third party materials the ownership of such third party materials shall be vested in the third party concerned. CONFLITE is in no way responsible for the content, accuracy or reliability of any such third party materials.
3.9 CONFIDENTIALITY
3.9.1 Each party may be given access to Confidential Information from the other party in order to perform its obligations under this Agreement. A party’s Confidential Information shall not be deemed to include information that:
is or becomes publicly known other than through any act or omission of the receiving party;
was in the other party’s lawful possession before the disclosure;
is lawfully disclosed to the receiving party by a third party without restriction on disclosure; or
is independently developed by the receiving party, which independent development can be shown by written evidence.
3.9.2 Subject to clause 3.9.4, each party shall hold the other’s Confidential Information in confidence and not make the other’s Confidential Information available to any third party, or use the other’s Confidential Information for any purpose other than the implementation of this Agreement.
3.9.3 Each party shall take all reasonable steps to ensure that the other’s Confidential Information to which it has access is not disclosed or distributed by its employees or agents in violation of the terms of this Agreement.
3.9.4 A party may disclose Confidential Information to the extent such Confidential Information is required to be disclosed by law, by any governmental or other regulatory authority or by a court or other authority of competent jurisdiction, provided that, to the extent it is legally permitted to do so, it gives the other party as much notice of such disclosure as possible and, where notice of disclosure is not prohibited and is given in accordance with this clause 3.9.4 it takes into account the reasonable requests of the other party in relation to the content of such disclosure.
3.9.5 Neither party shall be responsible for any loss, destruction, alteration or disclosure of Confidential Information caused by any third party.
3.9.6 You acknowledge that details of the Service, and the results of any performance tests of the Service, constitute CONFLITE’s Confidential Information.
3.9.7 The above provisions of this clause 3.9 shall survive termination of this Agreement, however arising, for a period of 5 years.
3.10 DATA PROTECTION AND PROCESSING OF CONFERENCE ORGANISER PERSONAL DATA
3.10.1 CONFLITE and the Conference Organizer will comply with all applicable requirements of the Data Protection Legislation. This clause 3.10 is in addition to, and does not relieve, remove or replace, a party’s obligations or rights under the Data Protection Legislation.
3.10.2 The parties acknowledge that for the purposes of the Data Protection Legislation, the Conference Organizer is the Controller and CONFLITE is the Processor of the Conference Organizer Personal Data. In relation to a Conference Presenter’s login details and set-up of an Account, CONFLITE will be the Controller of this Personal Data.
3.10.3 Without prejudice to the generality of clause 3.10.1, the Conference Organizer will ensure that it has all necessary appropriate consents and notices in place to enable lawful transfer of the Conference Organizer Personal Data to CONFLITE for the duration and purposes of the Contract.
3.10.4 For the avoidance of doubt, the Conference Organizer will be responsible for obtaining and maintaining all necessary consents, or another valid legal basis to process the Conference Organizer Personal Data, including without limitation obtaining and maintaining the explicit consent of the Conference Presenter where the Conference Organizer needs to collect and Process any Special Categories of Data about a Conference Particular, e.g., dietary requirements or other data concerning health, in relation to any particular Conference.
3.10.5 Without prejudice to the generality of clause 3.10.1, CONFLITE shall, in relation to any Conference Organizer Personal Data Processed for or on behalf of the Conference Organizer in connection with the performance by CONFLITE of its obligations under the Contract and/or these Terms of Service:
Process that Conference Organizer Personal Data only on the documented written instructions of the Conference Organizer unless CONFLITE is required by Applicable Law to otherwise Process that Conference Organizer Personal Data. Where CONFLITE is relying on laws of a Australia as the basis for Processing Conference Organizer Personal Data, CONFLITE shall promptly notify the Conference Organizer of this before performing the processing required by the Applicable Law unless the Applicable Law prohibits CONFLITE from so notifying the Conference Organizer;
ensure that it has in place appropriate technical and organizational measures, to protect against unauthorized or unlawful Processing of the Conference Organizer Personal Data and against accidental loss or destruction of, or damage to, the Conference Organizer Personal Data, appropriate to the harm that might result from the unauthorized or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures (those measures may include, where appropriate, pseudonymizing and encrypting Conference Organizer Personal Data, ensuring confidentiality, integrity, availability and resilience of its systems and services, ensuring that availability of and access to personal data can be restored in a timely manner after an incident, and regularly assessing and evaluating the effectiveness of the technical and organizational measures adopted by it);
ensure that all personnel who have access to and/or process Conference Organizer Personal
Data are:
-obliged to keep the Conference Organizer Personal Data confidential; and
-are under an appropriate contractual or other legal obligation to keep the Personal Data confidential;
-the Conference Organizer or CONFLITE has provided appropriate safeguards in relation to the transfer;
-the Data Subject has enforceable rights and effective legal remedies;
-CONFLITE complies with its obligations under the Data Protection Legislation by providing an adequate level of protection to any Conference Organizer Personal Data that is transferred; and
-CONFLITE complies with reasonable instructions notified to it in advance by the Conference Organizer with respect to the Processing of the Conference Organizer Personal Data;
assist the Conference Organizer, at the Conference Organizer’s cost, in responding to any request from a Data Subject and in ensuring compliance with its obligations under the Data Protection Legislation with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators;
-notify the Conference Organizer without undue delay on becoming aware of a security breach;
-at the written direction of the Conference Organizer, delete or return the Conference Organizer personal data and copies thereof to the Conference Organizer on termination of the Agreement unless required by Applicable Law to store the Conference Organizer Personal data; and
maintain complete and accurate records and information to demonstrate its compliance with this clause 3.10 and allow for audits by the Conference Organizer and immediately inform the Conference Organizer if, in the opinion of CONFLITE, an instruction infringes the Data Protection Legislation.
-process the Personal Data only as otherwise required by Australian law to which CONFLITE is subject, in which case CONFLITE shall inform the Conference Organizer of that legal requirement before processing the Personal Data (unless that law, on important grounds of public interest, prohibits the CONFLITE from informing Conference Organizer);
-make available to Conference Organizer all information necessary to demonstrate its compliance with its obligations under this clause 3.10.
3.10.6 The Conference Organizer consents to CONFLITE appointing the third party vendors set out in Annex A as Sub-processor of Conference Organizer Personal Data under this Agreement. CONFLITE shall inform the Conference Organizer of any intended changes, concerning the addition or replacement of Sub-processors. CONFLITE shall, prior to engaging a Sub-processor, enter into a written agreement with the Sub-processor incorporating terms which are no less onerous than those set out in this clause 3.10 and in either case which CONFLITE confirms reflect and will continue to reflect the requirements of the Data Protection Legislation.
3.11 INDEMNITY
3.11.1 Subject to clause 3.11.6, you shall defend, indemnify and hold harmless CONFLITE against claims, actions, proceedings, losses, damages, expenses and costs (including without limitation court costs and reasonable legal fees) arising out of or in connection with (i) any negligent or wilful act by you or any breach by you of these Terms of Service, including any breach of warranty by you or failure to comply with applicable Data Protection Legislation, and (ii) any claim made by a third party that the Content published, or any other Contribution made by you to, the Site and/or the Service infringes its Intellectual Property Rights.
3.11.2 In no event shall CONFLITE, its employees, agents and sub-contractors be liable to you or have any obligation to indemnify you to any extent regarding any infringement.
3.11.3 To the maximum extent permitted by applicable law, the foregoing and clause 3.10 states your sole and exclusive rights and remedies, and CONFLITE’s (including CONFLITE’s employees’, agents’ and sub-contractors’) entire obligations and liability, for infringement of any patent, copyright, trade mark, database right or other Intellectual Property Rights.
3.12 LIMITATION OF LIABILITY
3.12.1 Except as expressly and specifically provided in this Agreement:
You assume sole responsibility for results obtained from the use of the Site, the Software, the Service and the Content by you, and for conclusions drawn from such use. CONFLITE shall have no liability for any damage caused by errors or omissions in any information, instructions or scripts provided to CONFLITE by you in connection with the Service, or any actions taken by CONFLITE, at your direction;
all warranties, representations, conditions and all other terms of any kind whatsoever implied by statute or common law are, to the fullest extent permitted by Applicable Law, excluded from this Agreement; and the Site, the Software and the Service are provided to you on an “as is” “as available” basis.
3.12.2 You agree and understand that CONFLITE does not warrant that:
-the Service will meet your specific requirements;
-the Service will be uninterrupted, timely, secure, or error-free;
-the results which may be obtained from the use of the Service will be accurate or reliable;
-the quality of any products, services, information, Content or other material purchased or obtained by you through the Service will meet your expectations, and
-any errors in the Service will be corrected.
3.12.3 Subject to clause 3.12.1 and 3.12.2, and to the maximum extent permitted by Applicable Law:
CONFLITE shall not be liable whether in tort (including for negligence or breach of statutory duty), contract, misrepresentation, restitution or otherwise for any loss of profits, loss of business, depletion of goodwill and/or similar losses or loss or corruption of data or information, or pure economic loss, or for any special, indirect or consequential loss, costs, damages, charges or expenses however arising under this Agreement.
3.13 CANCELLATION OR TERMINATION BY OR WITH CONFERENCE ORGANIZERS
3.13.1 Without affecting any other right or remedy available to them, either CONFLITE or the Conference Organizer may terminate this Agreement without notice.
3.14 CONSEQUENCES OF TERMINATION
3.14.1 On termination of this Agreement pursuant to clause 3.13 or upon the expiration of the License Term:
3.14.2 Except as provided herein and/or to the extent CONFLITE is permitted or required by Applicable Law to retain any part of the Content and/or any Conference Organizer Personal Data), all Content shall be deleted within 30 days of termination of the Agreement, and all Conference Organizer Personal Data will be returned to the Conference Organizer or deleted in accordance with the Conference Organizer’s instruction (as Controller of the Conference Organizer Personal Data).
3.14.3 You understand that certain Content published by you or in relation to a particular Conference (e.g. presentations, Conference presenter and/or author details, etc.) which is or was published on the Internet or otherwise made part of the public domain by you, a Conference Presenter and/or Conference Organizer may continue to be published, publicly accessible or archived online. Different publisher terms may apply.
3.15 FORCE MAJEURE
To the maximum extent permitted by Applicable Law, CONFLITE shall have no liability to a Conference Organizer, a Conference Presenter or any User under this Agreement if it is prevented from or delayed in performing its obligations under this Agreement, or from carrying on its business, by acts, events, omissions or accidents beyond its reasonable control, including, without limitation, strikes, lock-outs or other industrial disputes (whether involving the workforce of CONFLITE or any other party), failure of a utility service or transport or telecommunications network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or sub-contractors.
3.16 VARIATION
Without prejudice to or limiting CONFLITE’s right to change the terms of its Acceptable Use Policy and/or Terms of Service at any time and/or its prices and pricing plans, no variation of the Proposal and/or the Service described therein for one or more Conferences shall be effective unless it is in writing and signed by CONFLITE and the Conference Organizer concerned (or their authorized representative).
3.17 WAIVER
No failure or delay by a party to exercise any right or remedy provided under this agreement or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.
3.18 RIGHTS AND REMEDIES
Except as expressly provided in this agreement, the rights and remedies provided under this Agreement are in addition to, and not exclusive of, any rights or remedies provided by law.
3.19 SEVERANCE
If any provision or part-provision of this Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of this Agreement. If any provision or part-provision of this Agreement is deemed deleted under this clause 3.19, CONFLITE and the Conference Organizer shall negotiate in good faith to agree a replacement provision that, to the greatest extent possible, achieves the intended commercial result of the original provision.
3.20 ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter. Each party acknowledges that in entering into this Agreement it does not rely on, and shall have no remedies in respect of, any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this Agreement. Each party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in this Agreement. Nothing in this clause shall limit or exclude any liability for fraud.
3.21 ASSIGNMENT
A Conference Organizer, Conference Presenter or User may not, without the prior written consent of CONFLITE, assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this Agreement. Without prejudice to or limiting its obligations in respect of its Sub-processors, with prior written notice, CONFLITE may at any time assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this Agreement.
3.22 NO PARTNERSHIP OR AGENCY
Nothing in this Agreement is intended to or shall operate to create a partnership between the parties, or authorize any party to act as agent for the other, and no party shall have the authority to act in the name or on behalf of or otherwise to bind the other in any way (including, but not limited to, the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).
3.23 NOTICES
3.23.1 Any notice required to be given under this Agreement shall be in writing and shall be delivered electronically.
3.24 GOVERNING LAW
This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of Australia.
3.25 RESOLUTION OF DISPUTES
3.25.1 Should a dispute arise between the parties to this Agreement relating to the execution of this Agreement, the parties agree, in the first instance, to seek the services of a qualified mediator who will be appointed by both parties and whose professional fees will be discharged by both parties on an equal basis unless agreed otherwise.
3.25.2 Should the parties fail to agree on a mediator, CONLFITE shall appoint one.
3.25.3 Should the parties fail to compose their dispute by mediation, the parties agree to place the matter before a qualified arbitrator who will be appointed by both parties and whose professional fees will be discharged by both parties on an equal basis unless agreed otherwise.
3.26 JURISDICTION
Subject to clause 3.25.1, each party irrevocably agrees that the courts of Australia shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement or its subject matter or formation (including non-contractual disputes or claims).
ANNEX A – SUB-PROCESSORS
Google Australia
PayPal Australia
Stripe Payments Ltd.
Trello, Inc.
Github Inc.
Supabase Ltd
Postmark Inc.
xAi Inc.
Vultr Inc.
Effective date: 02 June 2025